The managing system for transport order in 2012 at Filip Spedition was based on Excel, while all management reporting resulted from the correlation of data from spreadsheets, with redundant data entries in various departments. The accounting department processed information once more for reports and statements based on centralised Excel situations.
The transport field is in a continuous dynamic, with multiple challenges. In order to promptly respond to each transport request, the implementation of Ascent ERP integrated all internal departments: auto park – dispatchers – planning – monitoring – drivers – accounting, in a unitary ensemble which brought to increased efficiency on a daily basis.
Starting with managing the auto park, with an evidence of documents due to expire for each vehicle and driver, auto inventory and tracking optimal functioning through check-ups done upon entering the parking lot (check-in / check-out via bar codes), correlated with the charter calendar, have led to a better management of the auto park in order to reduce vehicle unavailability.
Highlighting transport opportunities and resource availability on order level, routing, route saving and automatic order and route forwarding to each tractor head, therefore managing to distribute the information to drivers in real time.
Integration of GPS systems on cars has led to an exact charter management, through generating alerts notifying route deviations and possible delays upon unloading.
Dynamic alerts on car and dispatcher level have caused an increase un the number of cars administrated by a dispatcher, with the purpose of preventing delays.
The driver reimbursements processed in the application register kilometer and consumption deviations for each driver.
Via dynamic analysis available for management, we have automatically identified the charters and cost elements which do not frame preset parameters in order to maximise profit per charter.